Professional Invoice Template

This template is for billing other businesses. It includes your full company details, the client's company and billing address, clear payment terms and a notes section, so the invoice can go straight to an accounts payable team without follow-up questions.

It takes a minute longer to fill out than the simple invoice template, but it's the better choice for ongoing clients, larger amounts and anyone paying on terms like Net 30.

Use this template

Free · no signup · fill it out online

Columns: Description · Qty · Rate
Default terms: Net 30
Extra fields: PO #

Harbor Line Studio LLC

210 Summer St, Suite 4 Boston, MA 02210

billing@example.com

(617) 555-0188

harborline.example.com

Invoice

No.: HLS-2026-041
Date: Apr 1, 2026
Due date: May 1, 2026
PO #: NHP-88213

Bill to

Priya Raman

Northgate Health Partners

1450 Commerce Dr Worcester, MA 01608

ap@example.com

Terms

Net 30

Line items
Description	Qty	Rate	Amount
Brand guidelines refresh 1 × $2,400.00	1	$2,400.00	$2,400.00
Patient brochure layout (8 pages) 1 × $1,350.00	1	$1,350.00	$1,350.00
Additional revisions 4 × $95.00	4	$95.00	$380.00
Print-ready file preparation 1 × $250.00	1	$250.00	$250.00

Subtotal: $4,380.00
Tax: $0.00
Total due: $4,380.00

Notes

Thank you for your business. Please include the invoice number with your payment. Questions about this invoice? Reply to the email it came with.

Template preview with example details

What's included

Full business header with address, phone, email and website, so the client can verify who you are and file the invoice correctly.
Client name, company and billing address, which many accounts payable teams need before they'll process a payment.
A PO # field for clients that issue purchase orders. Leave it blank if yours don't.
Payment terms set to Net 30 by default, with a due date calculated from the issue date. Learn more about payment terms.
Itemized lines with rate and quantity, so the client can see exactly what they're paying for.
A notes section for payment instructions and a thank-you.

Best for

Businesses billing other businesses
Clients with accounts payable departments or purchase orders
Recurring clients you bill on Net 30 or similar terms
Larger invoices where a polished document matters

Frequently asked questions

What makes an invoice look professional?

Consistent numbering, complete business and client details, clear line items, a specific due date and payment instructions. A clean layout with your logo helps, but completeness matters most.

Should I use Net 30 for every client?

Not necessarily. Net 30 is common for business clients, but you can choose shorter terms like Net 15 for smaller jobs or new clients. See what Net 30 means.

Can I add my logo?

The free web preview shows the layout with a "BePaid preview" watermark. Your logo and signature are added in the BePaid iPhone app, which creates the final invoice as a PDF you can share.

Is my draft saved?

Yes, the draft is saved in your browser on this device, so you can come back to it. It isn't imported into the app automatically.

BePaid: Free Invoice Maker 2Go

Free on the App Store · iPhone

The BePaid app creates the final, clean PDF invoice, and your first invoice is free. It also keeps track of who has paid.

Invoices & quotesCreate both, and turn an accepted quote into an invoice in a tap.
Clients & saved itemsKeep customer details and your usual services ready to reuse.
Payment statusSee what's paid, unpaid and overdue at a glance.
Expenses & receiptsSnap a photo of a receipt and log the expense.
Your brandAdd your logo and signature, and pick from 8 invoice styles.
Send as PDFShare the finished invoice by email or message from your iPhone.