Contractor Invoice Template

Built for general contractors, remodelers and trade pros who bill homeowners and property managers after a job. It adds a job site and permit number to the header, so the invoice ties back to the right address and paperwork.

Labor and materials go on separate lines, which makes it easier to apply sales tax only where your state requires it and to answer questions about the bill. For multi-phase projects billed in draws, try the construction invoice template.

Use this template

Free · no signup · fill it out online

Columns: Description · Qty · Unit price
Default terms: Net 15
Extra fields: Job site, Permit #

Ridgeback Renovations

8801 Burnet Rd Austin, TX 78757

office@example.com

(512) 555-0176

Invoice

No.: RR-1184
Date: May 4, 2026
Due date: May 19, 2026
Job site: 4312 Avenue F, Austin, TX 78751
Permit #: 2026-041877 PR

Bill to

Laura Mendez

4312 Avenue F Austin, TX 78751

laura.mendez@example.com

Terms

Net 15

Line items
Description	Qty	Unit price	Amount
Demo and haul-off, hall bathroom 1 × $850.00	1	$850.00	$850.00
Tile installation labor (sq ft) 96 × $9.50	96	$9.50	$912.00
Porcelain floor tile (sq ft) 105 × $4.25 Tax 8.25%	105	$4.25	$446.25
Vanity with top, 36" 1 × $640.00 Tax 8.25%	1	$640.00	$640.00
Plumbing fixture hookup 1 × $375.00	1	$375.00	$375.00

Subtotal: $3,223.25
Tax: $89.62
Total due: $3,312.87

Notes

Thank you for your business. Please include the invoice number with your payment. Warranty details are available on request.

Template preview with example details

What's included

Job site field, so the invoice matches the property even when the billing address is different.
Permit # field for jobs that were permitted. Leave it blank when there's no permit.
Separate labor and materials lines, which keeps pricing transparent and helps with per-line tax.
Per-line tax rate, so you can tax materials and leave labor untaxed if that's how your state treats it.
Unit price and quantity columns that work for square footage, linear feet or fixed-price tasks.
Net 15 payment terms by default, a common middle ground for residential work. See payment terms.

Best for

General contractors and remodelers
Trade pros billing homeowners after a completed job
Jobs that mix labor and taxable materials
Work that requires a permit or inspection

Frequently asked questions

Should contractors charge sales tax on labor?

It depends on the state and the type of work. Some states tax materials only, others tax certain services too. Check your state's rules or ask an accountant.

What's the difference between an estimate and an invoice?

An estimate is what you expect the job to cost before you start; an invoice is the bill after the work. See invoice vs. estimate. In the BePaid app you can turn an approved quote into an invoice.

Can I bill a deposit with this template?

Yes. Add a line such as "Deposit, 30% of project" and invoice it before work starts, then subtract it on the final invoice.

BePaid: Free Invoice Maker 2Go

Free on the App Store · iPhone

The BePaid app creates the final, clean PDF invoice, and your first invoice is free. It also keeps track of who has paid.

Invoices & quotesCreate both, and turn an accepted quote into an invoice in a tap.
Clients & saved itemsKeep customer details and your usual services ready to reuse.
Payment statusSee what's paid, unpaid and overdue at a glance.
Expenses & receiptsSnap a photo of a receipt and log the expense.
Your brandAdd your logo and signature, and pick from 8 invoice styles.
Send as PDFShare the finished invoice by email or message from your iPhone.